Join Our Team

Administrative Operations Intern (3-Month I2H)

Company Background

ASLAT Guidance provides back-office and administrative support for multiple U.S.-based gas stations and convenience retailers. Our Kathmandu team works with real-time store data, POS systems, shift reports, price books, and daily operations logs used directly by our U.S. businesses.

Role Summary

You will support day-to-day retail operations from Kathmandu—entering purchases, maintaining price books, reconciling fuel deliveries, reviewing surveillance logs, and communicating updates to U.S. managers via Discord/WhatsApp. The internship is structured as Intern-to-Hire: after 3 months, high performers receive a full-time offer.

Key Responsibilities

• Purchase Entry & Price Book: Enter vendor invoices; maintain item name/size/UPC and pricing across stores.

• Fuel Operations: Record deliveries; post fuel payments; attach invoices with accurate dates and bill numbers.

• Daily Surveillance Review: Review primary agents’ logs; flag exceptions (cash handling, voids/returns, policy breaches) with screenshots.

• Operations Logs: Update shift reports, cash logs, and reconciliation notes for same-day decisions.

• Team Communication: Coordinate promptly via Discord and WhatsApp; escalate blockers clearly.

• Marketing

  Support (Nepal Team): Help draft simple flyers, posts, Video and one-pagers (Canva/Slides).

What We’re Looking For

• Clear English communication; concise notes and correct formatting.

• Detail discipline—spot mismatched dates, duplicates, and pricing errors.

• Comfort with Google Sheets/Excel; organized file naming and versioning.

• Bonus: exposure to POS/back-office tools (Verifone, Gilbarco, Modisoft, Passport) or Canva.

Internship & Conversion

• Duration: 3 months at 5–8 hours/day.

• Evaluation: quality, speed, reliability, and communication.

• Outcome: Full-time offer upon meeting/exceeding expectations.

Location

ALE COMPLEX, 2ND FLOOR

Boudha - Jorpati Rd, Gokarneshwor - 06, Kathmandu, Nepal 44600